§ 66-253. Implementation.

(a)

Procurement specifications . The living wage shall be required in the procurement specifications and solicitations for all applicable construction contracts on which bids or proposals are solicited. The procurement specifications shall include a requirement that contractors and their subcontractors agree to produce all documents and records relating to payroll and compliance with this section upon request from the city. All procurement specifications for covered construction contracts shall include appropriate information about the requirements of this section.

(b)

[Commitment.] Any bid failing to include a commitment to pay the living wage to covered employees shall be deemed non-responsive and shall be disqualified, except where the procurement official determines that such disqualification would not be in the best interests of the city under the particular circumstances.

(c)

Maintenance of payroll records . Each covered employer shall maintain payrolls for all covered employees and basic records relating thereto, and shall preserve them for a period of three years after the term of the covered construction contract, or during the pendency of any complaint, administrative hearing, appeal or litigation, until a final determination is made or all such proceedings have concluded. The records shall contain:

(1)

The name and address of each covered employee;

(2)

The job title and classification;

(3)

The number of hours worked each day;

(4)

The gross wages earned and deductions made;

(5)

Annual wages paid;

(6)

A copy of the social security returns and evidence of payment thereof;

(7)

Any other data or information this section should require from time to time.

(d)

Reporting payroll . With every request for payment under the construction contract, the covered employer shall certify that the covered employer is in compliance with the living wage program and shall submit supporting payroll information showing the covered employer's payroll records for each covered employee working on the covered construction contract for the period covered in the request for payment. Upon request from the city, the covered employer shall produce its payroll records for any or all of its covered employees for any period covered by the covered services contract. The city may examine, inspect, and/or copy such payroll records as needed to ensure compliance with the requirement of this article.

(Ord. No. 4744-17, § 2, 1-29-2018)