§ 66-101. Performance evaluation.

(a)

Performance evaluations will be prepared for all prime contractors. The goal of the evaluation is to provide the prime contractor with genuine feedback on its ability to meet contract requirements, identify areas for improvements, assisting small businesses and MWBEs to learn and grow from the process, and to help the city determine best value in the award of contracts.

(b)

Performance evaluations are intended to include an evaluation with respect to: the quality of the work or services; adherence to schedule; adherence to the budget and contract price; consideration of pay application submittals, where applicable; payments to subcontractors; change orders and whether the contractor is approaching the change order and claims process in a reasonable manner; small business utilization; MWBE utilization; and, where applicable, whether there is an appropriate focus on safety. The city may also evaluate other categories of information that are relevant to a particular contract or project. Performance evaluations will be prepared following completion of the work associated with a contract. For contracts spanning several years, at the discretion of the city, more frequent performance evaluations may be made

(c)

The evaluation will be completed by the city's project or contract manager and reviewed by the department director for concurrence. The prime contractor will be provided with a copy of the review and an opportunity to comment. The parties will use good faith efforts to resolve any dispute; however, the ultimate conclusion on the performance evaluation is a decision of the city. Any prime contractor comments timely provided will be made part of the evaluation, as well as any subcontractor comments timely received, along with subsequent city review of comments received.

(d)

Such performance evaluations may be utilized as evaluation factor or criteria in determining best value and the award of future contracts.

(Ord. No. 4679-18, § 5, 12-17-2018)