§ 66-70. Cancellation or rejection of procurement solicitations.

A procurement solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation, when determined by the procurement official to be in the best interests of the city. The reasons for the cancellation or rejection shall be made part of the procurement file. Each invitation to bid, request for proposals or other procurement solicitation shall be subject to the following conditions:

(1)

The solicitation may be canceled and may or may not be re-issued;

(2)

Any bid or proposal or response may be rejected in whole or in part;

(3)

Any action taken by the city in response to a solicitation shall be made without any liability or obligation on the part of the city or its employees;

(4)

The selection or failure or refusal to make a selection pursuant to such solicitation shall be made without any liability or obligation on the part of the city or its employees;

(5)

Any termination of selection, withdrawal or cancellation of such solicitation either before or after selection of a respondent shall be made without any liability or obligation on the part of the city or its employees;

(6)

The city, in its sole discretion, reserves the right to determine the eligibility for selection of any party or parties submitting responses to any solicitation;

(7)

All costs incurred by any party in preparing and responding to a solicitation are the sole responsibility of the responding party; and

(8)

The city and the party responding to a solicitation will be contractually bound only if and when a written contract between the parties is duly executed.

(Ord. No. 4292-10, § 2, 12-13-2010)