§ 66-32. Authority and duties of the procurement official.

(a)

The procurement official shall have the authority and duty as provided in this chapter, to:

(1)

Administer procurement of goods, services, and construction required by the city, including the determination regarding use of a master agreement, annual contract, or other bulk procurement arrangement;

(2)

Administer and monitor the small business program;

(3)

Administer and monitor the Consultants Competitive Negotiation Act (CCNA) Program;

(4)

Delegate and document in writing the procurement authority levels for the procurement division staff, based upon the employee's expertise, experience, and position;

(5)

Sell, trade, or otherwise dispose of surplus goods; and shall have the authority to execute transfer of title, bills of sale and other instruments of conveyance for the sale or disposal of surplus vehicles, equipment and goods;

(6)

Establish procurement procedures;

(7)

Participate in cooperative and other government procurement;

(8)

Maintain respondent and supplier lists;

(9)

Supervise city warehouse and storage facilities;

(10)

Monitor and report procurement activity;

(11)

Maintain records pertaining to procurement; such records shall include documentation which supports actions taken and decisions made;

(12)

Execute purchase orders; and

(13)

Administer and monitor the minority/women business enterprise program; including but not limited to assessment of penalties for non-compliance.

(b)

The procedures established by the procurement official pursuant to this article shall provide for obtaining sufficient price quotations and product information to ensure that the goods, services, or construction being procured represent the highest quality at the most reasonable cost. Such procedures shall require the preparation and maintenance of written records which adequately document the quotations obtained, properly account for the funds expended, and facilitate an audit of the purchase made.

(Ord. No. 4292-10, § 2, 12-13-2010; Ord. No. 4715-17, § 1, 7-17-2017; Ord. No. 4679-18, § 7, 12-17-2018)