§ 66-12. Availability of funds.

(a)

Funds must be available in the budget for all procurement of goods, services, and construction.

(1)

Procurement that is $25,000.00 or more must appear in the budget detail before such procurement is initiated.

(2)

Procurement may exceed the estimated amount contained in the budget detail based on the response to the initial procurement or due to the necessity for a contract amendment or change order, subject to the following:

a.

For procurements totaling $100,000.00 or less, if the procurement exceeds the budget detail by $10,000.00 or more, additional budget approval by the city commission is required. This approval requirement shall apply if multiple contract amendments or change orders, taken together, exceed $10,000.00 over the original budget detail.

b.

For procurements totaling more than $100,000.00, if the procurement exceeds the budget detail by either $25,000.00 or ten percent of the budget detail, whichever is less, additional budget approval by the city commission is required. This approval requirement shall also apply if multiple contract amendments or change orders, taken together, exceed the original budget detail by either $25,000.00 or ten percent of the budget detail, whichever is less.

(3)

To the extent that funds are derived from the outcome of a service such as a collection agency, bond issuance fees and costs or cost savings endeavors, funds are not required to be budgeted prior to rendering the services.

(b)

The user department director shall be responsible for the determination of availability of funds.

(c)

The city commission may approve initiation of a procurement prior to the availability of funds.

(Ord. No. 4292-10, § 2, 12-13-2010)