§ 62-58. Vacation or annual leave.

(a)

Regular full-time employees and regular part-time employees hired on or prior to December 31, 2012 whose normal work week is 20 hours or more shall accumulate annual leave with pay according to the following annual leave accrual schedule:

Years of Service	Accrual Rate (Hourly)	Annual Days/ 40-Hour Schedule
01—04	0.050000	13
05—09	0.065385	17
10—14	0.076923	20
15—19	0.080769	21
20+	0.084615	22

 

Regular full-time employees and regular part-time employees hired on or after January 1, 2013 whose normal work week is 20 hours or more shall accumulate annual leave with pay according to the following annual leave accrual schedule:

Years of Service	Accrual Rate (Hourly)	Annual Days/ 40-Hour Schedule
01—05	0.038462	10
06—10	0.05	13
11—15	0.057692	15
16—20	0.069231	18
21 or more	.07693	20

 

In cases where a collective bargaining agreement conflicts with this annual leave accrual schedule, the collective bargaining agreement shall prevail. Annual leave with pay shall be accumulated by an employee based on actual hours worked and actual hours of paid leave used, exclusive of overtime hours. Employees are not permitted any annual leave days off with pay until they have completed six months continuous employment with the city. Employees shall under no circumstance be allowed to carry over into the first pay period of the next calendar year an accumulation greater than two years' leave as determined by the years of service at the rate set out in the schedule in this subsection, except as provided herein. The maximum accumulation shall be determined at the end of the last pay period of the calendar year. Thus, employees may accrue annual leave during the calendar year that may be in excess of the two years' accumulation, and, if such leave is not used during the year, all leave in excess of the maximum two years' accumulation shall be forfeited as of the last day of the last pay period in the calendar year, except in any calendar year in which the governor declared a state of emergency covering the city, the mayor shall have the authority to:

(1)

Permit the conversion of annual leave in excess of the maximum accumulation to earned personal leave; or

(2)

Extend the date by which annual leave in excess of the maximum accumulation shall be used; or

(3)

Permit a pay-out of annual leave in excess of the maximum accumulation.

(b)

All leave requests are subject to the approval of the department director. The department director shall not unreasonably deny a leave request if such denial results in an excess of the maximum accrual allowed for such employee at the end of the last pay period of the calendar year. Employees shall request annual leave so as not to conflict with the operations of the department, and such request shall be in accordance with departmental rules. The day or dates the employee requests annual leave and the day on which the employee is to return to work shall be specified in such request.

(c)

The human resources director shall establish a system to account for annual leave accrual, use and accumulation and the maintenance of other official leave records, such as leave requests. No annual leave with pay shall be granted except on the basis of such records, and no employee shall be allowed annual leave that has not already been accumulated.

(d)

Temporary, seasonal, and contract employees do not accrue annual leave.

(e)

Annual leave shall only be charged for leaves of absence during which an employee would otherwise be scheduled for work and receive pay.

(f)

Certified fire department employees and sworn police officers on extended work hours shall accrue and utilize annual leave as provided in the appropriate collective bargaining agreement.

(Code 1979, § 2-224; Ord. No. 3822-04, § 1, 12-6-2004; Ord. No. 4443-12, § 1, 1-7-2013)